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Privacy Policy

 

Privacy Policy

Effective Date: [Date]

1. Introduction

Welcome to EMA Partners Seattle (“we,” “us,” or “our”). We are an executive retained search firm providing recruiting and retained services to businesses and non-profit organizations. This Privacy Policy explains how we collect, use, share, and protect your Personal Data when you use our website or otherwise interact with us. It also explains your rights and how you can exercise them.

By using our services or accessing our website, you agree to the collection and use of your information in accordance with this Privacy Policy. If you do not agree, please discontinue use of our services.

2. Contact Information

  • Business Name: EMA Partners Seattle, LLC
  • Address: 1712 Pioneer Ave., Suite 1541, Cheyenne, WY 82001, USA
  • Email: legal@emapartners.us

If you have any questions regarding this Privacy Policy or wish to exercise any of your privacy rights, please contact us at the email address above.

3. Scope

This Privacy Policy applies to the information we collect through:

  • Our website and related online platforms.
  • Online web forms, email subscriptions, and any other means by which you may communicate with us.
  • Cookies, analytics tools, and other tracking technologies on our website.

Although our primary audience is in the United States, users from Canada, Europe, India, or other countries may also visit our website. We strive to handle all Personal Data in a manner consistent with the laws of the jurisdictions in which we operate, including, where applicable, the California Consumer Privacy Act (CCPA) and the EU General Data Protection Regulation (GDPR).

4. Information We Collect

  1. Personal Information
    • Identifiers: Name, email address, phone number.
    • Payment Information: If applicable, to process fees or services.
    • Resumes and Employment Information: For candidates seeking employment opportunities.
    • Internet/Electronic Activity: IP address, cookies, and similar data.
  2. Collection Methods
    • Web Forms: Information provided when you fill out forms on our website (e.g., contact forms, resume submission).
    • Email Subscriptions: Information provided when you subscribe to newsletters or marketing communications.
    • Cookies & Analytics: We use cookies and similar technologies (e.g., Google Analytics, GoDaddy analytics) to collect data for functionality, performance, and advertising.
    • Third-Party Integrations: Information collected via platforms such as Elementor, WPadminmail, Zoho Recruit, LinkedIn, or other CRM/ATS tools.
  3. Purpose of Collection
    • Service Delivery: Provide and improve our executive search and recruiting services.
    • Marketing & Communications: Send newsletters, promotional materials, and respond to inquiries.
    • Analytics & Improvement: Understand how users interact with our website to optimize user experience and business strategies.
    • Compliance & Legal Obligations: Comply with legal requirements, resolve disputes, and enforce agreements.

5. How We Use Your Information

We use the information we collect for various legitimate business purposes, including but not limited to:

  • Providing Services: Facilitating job candidate searches, sharing resumes with potential employers (with candidate consent), and assisting clients with staffing needs.
  • Communications: Responding to inquiries, conducting follow-ups by phone or email, and sending newsletters or promotional messages (where lawful).
  • Analytics & Advertising: Monitoring website traffic, user behavior, and campaign effectiveness to improve our offerings.
  • Legal Compliance: Complying with court orders, government requests, or other legal obligations.

6. How We Share Your Information

  1. Third-Party Service Providers
    We may share your information with third-party vendors who assist us with various business functions, such as:
    • Other EMA Partners Member Firms (e.g., EMA Partners Chicago) to facilitate global executive search needs.
    • Analytics Providers (e.g., Google Analytics, GoDaddy) for website traffic monitoring.
    • CRM/ATS Platforms (e.g., Zoho Recruit) to manage candidate and client data.
    • Hosting Providers (e.g., GoDaddy) for website and data storage.
    • Marketing Platforms (e.g., LinkedIn) for targeted outreach.
  2. Business Transfers & Legal Requirements
    • Business Transfers: We may share or transfer your information in connection with a merger, sale, restructuring, or other transfer of assets.
    • Legal Compliance: We may disclose your data if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).
  3. International Transfers
    We operate primarily in the United States, but we may share data with EMA Partners member firms or other service providers in other countries (including in the EU, Canada, India, etc.). Where required by applicable law, we implement appropriate safeguards (such as Standard Contractual Clauses) for cross-border data transfers.

Note: While we make commercially reasonable efforts to choose reputable third parties, we cannot guarantee the actions or policies of those third parties once they have received your data.

7. Cookies & Tracking Technologies

Cookies: We and our service providers use cookies to collect information about your browsing activities. This helps us understand how you use our website, personalize your experience, and deliver relevant content.

  • Types of Cookies:
    • Strictly Necessary Cookies: Required for basic functionality.
    • Performance & Analytics Cookies: Help us understand website performance and user behavior.
    • Advertising Cookies: Used to deliver relevant ads to you.

Managing Cookies: You can manage or disable cookies through your browser settings. Doing so may impact the functionality or features available to you on our website.

8. Your Rights and Choices

  1. Access & Control of Personal Data
    • You may request access to the Personal Data we hold about you.
    • You may request corrections to any inaccuracies.
    • You may request deletion of your data. Please note that we may retain certain information to comply with legal obligations or for legitimate business purposes.
  2. Consent Management & Withdrawal
    • If you have previously consented to our collection and use of your data, you have the right to withdraw your consent at any time.
    • You can also opt out of marketing communications by following the unsubscribe link in our emails or by contacting us at legal@emapartners.us.
  3. CCPA & GDPR Compliance
    • California Residents: You have the right to request disclosure of your personal information collected, used, and shared over the past 12 months, as well as the right to request deletion.
    • EU Residents: You have the right to access, rectify, erase, restrict processing, and object to the processing of your Personal Data. You also have the right to data portability and to lodge a complaint with a supervisory authority.

To exercise any of these rights, please contact us at legal@emapartners.us. We will respond to your request within the timeframe required by applicable law.

9. Data Retention

We retain your Personal Data for as long as it is needed to fulfill the purposes for which it was collected, to provide our services, and to comply with legal obligations. If you request deletion of your data, we will make reasonable efforts to remove your data from our active systems and backup records, unless further retention is required by law.

10. Data Security

We take commercially reasonable measures to help protect your Personal Data, including the use of:

  • Password protection.
  • Encrypted HTTPS protocols for data in transit.
  • Good faith efforts to monitor our systems for vulnerabilities.

Despite these measures, no security practice is 100% foolproof, and we cannot guarantee the absolute security of your information.

11. Children’s Privacy

Our services are not directed to children under the age of 16 (or 13 in the U.S. under COPPA), and we do not knowingly collect Personal Data from children. If you believe we have inadvertently collected such information, please contact us at legal@emapartners.us, and we will promptly delete it.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will post the updated version on our website and indicate the date of the latest revision. We encourage you to review this Privacy Policy periodically to stay informed about our data practices. Your continued use of our website or services after any modifications indicate your acceptance of the updated policy.

13. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please reach out to us at:

Email: legal@emapartners.us

We are committed to addressing your inquiries and resolving any privacy-related issues in a timely manner.

Last Updated: January 25, 2025

 

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